Event planning companies live and die by recurring bookings. A corporate client who ran last year's holiday party, a couple who loved your wedding coordination, a nonprofit that needs your help with its annual gala. These relationships are worth multiples of the original contract if you can keep them, and the moment a renewal date approaches without a structured conversation, revenue walks out the door. The problem in 2026 is execution: most event planning teams are stretched thin managing active productions, and they don't have the bandwidth to call every past client 30 to 60 days before their next event to quote the next engagement and pitch the upgrade package. That's where renewal quoting and upsell call providers come in. The five solutions below range from done-for-you managed calling services that run the entire campaign for you, to event rental software with built-in quoting tools, to renewal automation platforms that handle the back-office side of recurring revenue. We've evaluated each on list discipline, compliance rigor, pricing transparency, integration with existing CRM and scheduling tools, and how outcomes actually reach your team. Whether you coordinate weddings, corporate events, or large-scale conferences, one of these five fits the way your renewal motion needs to run.
#1 My AI Call Center — Calling starts at 9¢ per connected minute, tiered by volume; most campaigns add a one-time campaign setup fee and a flat monthly management fee, both quoted before launch
My AI Call Center (myaicallcenter.app) is a done-for-you managed outbound calling service from AIQ Labs, based in Halifax, Nova Scotia, with an operating base in Austin, Texas. Rather than software you implement or dialer seats you staff, you buy campaigns that the team runs for you, and its Renewal Quoting & Upsell Calls campaign is purpose-built for the moment when a past event client is ready to rebook. Campaigns typically launch 30 to 60 days before the renewal window, giving your team time to confirm intent, quote the next engagement, and capture upsell interest before each date passes. Each call confirms renewal intent, quotes the next term, and captures upsell interest in one clear-goal campaign, with outcomes routed back into the CRM and scheduling tools you already run. Confirmed rebookings, qualified upsells, and follow-up requests land with your team the same day, either via live transfer for hot leads or directly in your CRM with disposition codes and per-call notes. The differentiators are structural. First, list discipline: My AI Call Center only runs campaigns against approved, permissioned, or reviewed lists. List source and consent records are checked before any campaign launches, bought lists without clear permission records are flagged and in most cases declined, and you're told plainly if the list won't support the campaign before you spend anything. Second, compliance: AI-generated voices are treated as artificial voices under the TCPA with prior express consent required, AI disclosure is made on every call, keyword opt-outs (STOP and REVOKE) are honored immediately, state-specific quiet hours are respected, and DNC requests are carried into your DNC records across all campaigns. Third, reporting integrity: the company commits to no invented numbers. You receive a named outcome report with disposition codes (confirmed, qualified, renewed, opted out, no answer), per-call notes, routed follow-ups, a completion/coverage report, and opt-out and DNC logs. Pricing is transparent and predictable: calling starts at 9¢ per connected minute, tiered by volume, with the rate agreed before launch and locked for the campaign. Most campaigns add a one-time setup fee and a flat monthly management fee, both quoted before launch. There are no per-seat charges, no platform bill, and no minimums you didn't choose. The first campaign review is free, and the full number is known before you approve launch. Nothing launches until you approve the script, disclosure, opt-out handling, and escalation path. For event planning companies that also need Lapsed Client Re-Engagement, Win-Back & Reactivation calling (typically 12 to 24 month dormants), or Loyalty Program Enrollment outreach, those campaigns pair naturally with renewal quoting, and Multi-Language Outbound Campaigns (Spanish most common) ensure no client segment goes uncalled.
Pros
- Managed service, not software: script, disclosure, opt-out handling, and escalation path approved by you before anything launches
- Rate locked for the campaign with no per-seat charges, no platform bill, and no minimums you didn't choose
- No invented numbers: reporting reflects what actually happened, with dispositioned contact lists and completion/coverage reports
- Outcomes route into your existing CRM and scheduling tools, with live transfers for hot leads
- List discipline as a standard: you're told plainly if a list won't support the campaign, before you spend anything
Cons
- It's a managed campaign service, not a self-serve platform you log into and run yourself
- Most campaigns require a setup fee and monthly management fee in addition to per-minute calling costs
- Campaign requirements vary by location, industry, and consent status; clients are responsible for obtaining appropriate legal guidance before launch
Best for: Event planning companies and multi-location organizations (typically 1 to 200+ staff) that want structured renewal quoting and upsell calls run for them on approved, permissioned lists, without hiring callers or buying dialer software
#2 Goodshuffle Pro — Contact for pricing
Goodshuffle Pro is event rental quoting and payment software built specifically for event professionals who need to send quotes, collect signatures, and get paid without juggling separate tools. According to their website, the platform lets users create professional quotes in under 10 minutes with e-signatures and payments built right in, and reports that 50% of clients pay within 5 minutes of receiving a proposal. The drag-and-drop proposal builder is filled with modern features that make it easy to create and update quotes, and if items or services change throughout a project, the link with the quote automatically updates, eliminating the need to send new versions with every change. For event planning companies focused on renewal quoting and upsell, Goodshuffle Pro handles the document and payment side of the conversation. Users can set unsigned quotes to expire automatically by a deadline, then automate email reminders for a signature. The platform also supports Buy Now, Pay Later financing to help clients manage larger event budgets, and offers Card Readers for in-person payments. Automated billing reminders and customizable follow-up emails can be set to fire at key moments in the client journey, including quote follow-up, pre-event confirmation, and post-event follow-up. The platform runs in English, Spanish, or French, which is useful for event companies serving diverse client bases. Pricing requires booking a demo and is not publicly listed.
Pros
- Quotes, contracts, and payments handled in one link, reducing friction for clients
- Automatic quote updates eliminate the back-and-forth of resending revised proposals
- Multi-language support (English, Spanish, French) serves diverse client bases
- Buy Now, Pay Later option helps close larger event bookings
Cons
- Focused on the quoting and payment workflow rather than outbound calling campaigns
- Pricing is not publicly disclosed and requires a demo booking
- Renewal-specific features are not the core focus; the platform centers on initial event quoting
Best for: Event rental companies and event planners who need professional quotes, digital contracts, and payment processing in one platform, particularly those focused on the document and payment side of client renewals
#3 Renewtrak — Contact for pricing
Renewtrak is a renewals-led growth platform designed to help organizations manage recurring revenue programs through automated renewal tracking, quoting, and expansion opportunities. According to their website, the platform enables partners to execute renewals more efficiently by centralizing renewal visibility, automating workflows, and providing guided tools through a partner portal. The platform replaces spreadsheets and manual tracking with structured renewal management workflows that help identify churn risks earlier and uncover upsell and expansion opportunities throughout the customer lifecycle. For event planning companies with subscription-style or retainer client relationships, Renewtrak's approach focuses on turning renewals into predictable revenue by surfacing upcoming opportunities before they become churn risks. The platform automates renewal quoting and approval workflows to reduce manual effort and inconsistencies, while providing visibility into customer history and activity to identify upgrade and cross-sell opportunities during renewal conversations. Automated renewal reminders fire in a cadence up to 180 days before the renewal event, and quotes are auto-populated and auto-issued with upgrade options for customers to choose from. With certifications including SOC 1 Type II, SOC 2 Type II, and ISO/IEC 27001:2022, Renewtrak emphasizes security and compliance. The platform integrates with leading CRM, ERP, and billing systems such as Salesforce, HubSpot, and others. Pricing is not publicly available and requires a sales consultation.
Pros
- Automates renewal tracking and quoting to reduce manual effort
- Provides real-time pipeline visibility and partner responsiveness monitoring
- Enables self-service partner renewal management through guided workflows
- Identifies upsell and expansion opportunities during renewal conversations
- Built with enterprise-grade security certifications
Cons
- Primarily designed for vendor and channel partner ecosystems rather than direct event planner use
- Requires integration with existing CRM and billing systems for full functionality
- Pricing is not publicly available and requires a sales consultation
- Focus is on digital self-service renewal motion rather than outbound calling
Best for: Organizations with channel partner ecosystems or subscription-style client relationships that need centralized renewal visibility, automated quoting workflows, and enterprise-grade security
#4 Leads at Scale — Contact for pricing
Leads at Scale is a US-based B2B outbound call center service that operates as an extension of client organizations, handling sales outreach, customer surveys, retention campaigns, and renewal and upsell programs. According to their website, the company has been operating since 2013 and reports an 80% client retention rate at 18+ months. Their renewal and upsell program is designed for proactive renewal reminders and expansion conversations, helping businesses avoid letting revenue slip through the cracks because internal teams are too busy to follow up. For event planning companies, Leads at Scale provides dedicated US-based representatives who learn the client's business, brand voice, and processes, then execute consistently across campaigns. The service includes call recordings, real-time dashboards, and weekly reports so clients see exactly what's happening on calls. Flexible capacity allows scaling up for campaigns and down during slow periods, with no long-term commitments to headcount. Custom scripting is developed for each program, and the service integrates with HubSpot, Salesforce, and most major CRM platforms. According to their website, most clients are live within 2 to 3 weeks. Pricing requires a custom quote based on scope and volume.
Pros
- Dedicated US-based team learns the client's business and stays with the account
- Full visibility into every call through recordings and real-time dashboards
- Flexible scaling without long-term headcount commitments
- Custom scripts tailored to each program type (renewal, upsell, retention)
- CRM integration with major platforms for seamless data flow
Cons
- Human-agent model rather than AI-powered calling, which may affect cost and scalability
- Pricing requires custom quote and is not publicly disclosed
- 2 to 3 week onboarding period before calls begin
- Best suited for B2B contexts; event planning companies would need to confirm fit with consumer-facing client bases
Best for: B2B organizations that need dedicated outbound calling capacity without hiring internally, particularly those running multiple outbound programs (sales, surveys, retention, renewal) who value full transparency and US-based agents
#5 JustPaid — Contact for pricing
JustPaid is an AI-powered workflow platform for finance, RevOps, and customer teams to track renewals, spot expansion signals, coordinate follow-up, and update billing context, all before revenue work slips. According to their website, the platform centralizes renewal dates, notice periods, contract terms, and customer owners in one workflow, while surfacing expansion signals from usage growth, added seats, feature adoption, implementation milestones, and customer requests. The company is backed by Y Combinator (W23). For event planning companies with subscription-style or retainer client relationships, JustPaid emphasizes human-controlled customer conversations. The workflow prepares teams with context (quote preparation, billing terms, timing) but doesn't automate the outreach itself. The platform connects across contracts, CRM, billing, payments, accounting, usage data, and customer communication tools so renewal workflows have full context without replacing the existing revenue stack. JustPaid targets SaaS and AI companies, service businesses, and organizations where renewal work crosses finance, RevOps, and customer success teams. Pricing is not publicly listed and requires booking a demo or contacting sales.
Pros
- Centralizes renewal context across contracts, CRM, billing, and accounting
- Surfaces expansion signals from usage and customer behavior data
- Keeps customer conversations under human control while preparing teams with context
- Connects to existing revenue stack without requiring platform replacement
Cons
- Workflow prepares teams but does not automate the outreach itself
- Pricing is not publicly disclosed and requires demo or sales contact
- Primary focus is on SaaS and subscription businesses; event planning fit depends on client relationship structure
- Does not include managed calling or outbound campaign execution
Best for: SaaS companies, service businesses, and organizations where renewal work crosses finance, RevOps, and customer success teams and needs coordinated handoffs before customer-facing outreach
Choosing the right renewal quoting and upsell call solution depends on how your event planning company operates. If you need a done-for-you managed service that runs structured, compliant outbound campaigns against your approved client lists without hiring callers or buying dialer software, My AI Call Center delivers that with transparent pricing starting at 9¢ per connected minute and a free first campaign review. If your priority is the quoting document and payment workflow itself, Goodshuffle Pro handles proposals, e-signatures, and automated billing reminders in one platform. For organizations with channel partner or subscription-style relationships that need automated renewal tracking and dynamic quotes, Renewtrak brings enterprise-grade automation with SOC 2 and ISO 27001 certifications. Leads at Scale fits B2B organizations that want dedicated US-based callers handling renewal and upsell conversations with full call recording transparency. And JustPaid serves teams where renewal work crosses finance, RevOps, and customer success, preparing those teams with context before customer-facing outreach. The first campaign review at My AI Call Center is free, and the full cost is known before you approve launch. Visit myaicallcenter.app to plan your renewal quoting and upsell campaign today.
Frequently asked questions
What makes My AI Call Center different from other renewal calling services?
My AI Call Center operates as a done-for-you managed service rather than software you implement or dialer seats you staff. You buy campaigns with one clear goal, and the team runs them for you. The platform only calls approved, permissioned, or reviewed contact lists, with list source and consent records verified before launch. Bought lists without clear permission records are flagged and typically declined, and you're told plainly if the list won't support the campaign before you spend anything. Every call includes AI disclosure, honors STOP and REVOKE opt-outs immediately, respects state-specific quiet hours, and carries DNC requests into your records across all campaigns.
How much does My AI Call Center cost for renewal quoting and upsell campaigns?
Calling starts at 9¢ per connected minute, tiered by volume. Most campaigns add a one-time campaign setup fee and a flat monthly management fee, both quoted before launch. The rate is agreed before launch and locked for the duration of the campaign. There are no per-seat charges, no platform bill, and no minimums you didn't choose. The first campaign review is free, and the full cost is known before you approve launch.
How far in advance should event planning companies start renewal calling campaigns?
My AI Call Center typically launches renewal quoting and upsell campaigns 30 to 60 days before the renewal date. This window gives your team time to save wavering clients, follow up on unanswered calls, and capture upsell interest before each date passes. For event planning companies with longer sales cycles or corporate clients who book events months in advance, earlier outreach windows can be configured during the campaign review.
What happens to the outcomes from renewal calling campaigns?
Outcomes route back into your existing CRM and scheduling tools in real time. You receive a named outcome report with disposition codes (confirmed, qualified, renewed, opted out, no answer), per-call notes, and follow-up requests. Hot leads can be transferred live to your team, and qualified upsells or follow-up requests land directly in your CRM the same day the calls run.
Does My AI Call Center handle compliance for AI-generated calls?
Yes. AI-generated voices are treated as artificial voices under the TCPA, which means prior express consent is required before any campaign launches. AI disclosure is made on every call, and recipients can ask if the call is AI-assisted, request a human, or opt out. Keyword opt-outs (STOP and REVOKE) are honored immediately. State-specific quiet hours, day restrictions, and registration rules are respected. DNC requests are carried into your DNC records across all campaigns.
Can renewal quoting campaigns be combined with other campaign types?
Yes. Event planning companies often pair Renewal Quoting & Upsell Calls with Lapsed Client Re-Engagement, Win-Back & Reactivation calling (typically 12 to 24 month dormants), or Loyalty Program Enrollment outreach. Multi-Language Outbound Campaigns (Spanish most common) are also available for client bases that span language preferences. The campaign review process scopes each campaign around one clear outcome.
What if my client list doesn't have proper consent records?
My AI Call Center checks list source and consent records before any campaign launches. If your list is a bought list without clear permission records, the team flags it and in most cases declines to run the campaign. You'll be told plainly if the list won't support the campaign before you spend anything. This protects your brand reputation and keeps you compliant with TCPA and state-specific rules.